Club Constitution

Club Name

1 Name

The club will be called Dromara Cycling Club, referred to hereafter as ‘The Club’ and be affiliated to the Cycling Ireland, the recognized Governing Body for the Island of Ireland by the World Governing Body for Cycling, the Union Cycliste International (UCI).

2 Objectives and Policies

2.1. The objectives of the club shall be to organize and promote cycling orientated activities, without discrimination. It shall be club policy to offer opportunities to participate in cycling to all sections of the community. The Club shall adhere to the Equity Policy of Cycling Ulster/Cycling Ireland in promoting the sport of cycling to all sections of the community regardless of age, gender, religion, ability, ethnicity or sexual preference.

— 2.2. To operate a Safeguarding Young People and Vulnerable Adults Policy that conforms to the requirements of Cycling Ulster, Cycling Ireland and other relevant agencies.

— The Club understands it has a duty of care to safeguard all young people involved in the club from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. The club will ensure the safety and protection of all children involved in the club through adherence to the Cycling Ireland Code Of Practice For Young and Vulnerable Cyclists guidelines adopted by the club.

2.3. To promote drugs free participation in cycling in accordance with the requirements of, Cycling Ireland, the UCI and the World Anti Doping Agency. (see Appendix)

2.4. To adhere to all relevant policies adopted by Cycling Ulster and Cycling Ireland, the National Governing Body.

3 Officers

The office bearers of the club shall be the Chairman, Treasurer, Hon. Secretary, Safeguarding Officer plus two others who will be assigned roles which meet the requirements of the club.

4 Committee

4.1 The club management committee shall consist of the above named Office Bearers. Additional members up to a maximum of five, shall be elected from the body of the club. Committee members must be paid up cycling members of the club and of Cycling Ireland.

4.2 Each committee member shall have one vote with a casting vote being carried by the Chairman.

4.3 The committee shall be responsible for the running of the club.

4.4 The committee shall appoint sub-committees and co-opt members on to the committee as deemed necessary.


5.1. The committee shall be elected annually at the Annual General Meeting. At least one month’s notice must be given of this meeting.

5.2. Notices of motion regarding changes to the constitution must also be given 21 days prior to this meeting. Members should be advised seven days prior to the meeting of the notices of motion.

5.3. The meeting shall be called for in October or November.

5.4. All paid-up members, clear of Club suspension, shall be entitled to attend and vote. Voting shall be by show of hands or, on request, by secret ballot.

5.5. The election of officers shall be by simple majority. Two-thirds majority of those voting are required to change any constitutional rule (see Appendix).

6 General and Special Meetings

6.1. The club committee may call General Meetings at any time. At least two week’s notice of such meetings must be given. A General Meeting shall be open to all club members and shall merely be a forum to discuss important issues and allow an exchange of views.

6.2. The committee may call for a Special Meeting. So too may any paid-up club member on submission of a written request to the secretary, giving a minimum 14 days notice. The club member’s written submission must also contain the signatures of 10 fully paid-up members and the reason for the meeting. The committee shall decide on the most appropriate way of gathering votes on any particular issue. This may include a show of hands or secret ballot at a meeting or postal ballot. The committee will also decide on the majority required.

6.3. In cases where expenditure of more than £1000 is planned, a General Meeting of the Club must be called. An exception will be payment of minibus annual insurance, which will require simple approval of the committee.

Two-thirds of those voting at the meeting are required to grant permission for the expenditure.

7 Annual subscription / Membership

7.01. Club subscriptions shall be fixed annually by the committee. The period of annual membership shall run from January 1st to December 31st. New members who pay a Club subscription after an AGM will be offered membership for the remainder of that calendar year and the whole of the following year. Club and Cycling Ireland membership renewals will normally only be available from January 1st.

7.02. The club shall have categories of membership in line with Cycling Ireland’s Membership Categories:


They must have a recognised membership or licence issued by Cycling Ireland which provides the member with, as a minimum requirement, Third Party Liability insurance. Such members will have full club voting and membership rights. They must also pay any annual club subscription.

7.03. Membership forms shall be submitted to the club registrar along with the appropriate fee. The committee reserves the right to veto an application.
8 Discipline

The club committee shall have the right to suspend members for misconduct or breach of Club, Cycling Ireland or UCI rules.

9 Racing

9.1. The Club shall promote cycling events for all its members. The committee will produce a calendar of events for each year. The calendar will be made available using all accessible media.

9.2. Competitive events will be organized and run under the rules of the governing bodies.

9.3. Any amendments to competition rules will be made available in a supplementary document for the relevant event.

9.4. Trophy winners shall, upon receipt of same, be made responsible for them for the period in which they are to be held.


Declaration: Updated Constitution adopted at a meeting held at: Ballynahinch on 19 March 2014.

1 As a Club Official I agree to abide by and enforce the rules of the club Constitution and office which I hold.